Document Library

The Document Library lets your club store and share documents such as club rules, safety guidance, competition results and score sheets. Club administrators organise documents into folders and choose which ones members can see. Members can view and download visible documents but cannot change them.

Open the library at https://archery-records.net/clubs/library.

The page is split into four areas:

Folders (left) – the folders in your library.
Documents – the documents in the folder you are viewing.
New Folder – create a folder.
Upload Document – add a document to the library.

Browsing folders

Click Library at the top of the folder list to see documents at the top level of the library. Click a folder name to open it; the open folder is highlighted in blue and the Documents list shows only that folder's contents.

Renaming a folder

Click the pencil button next to the folder.
The folder name becomes an editable box. Type the new name.
Click the green tick to save, or the × button to cancel.

Deleting a folder

Click the red bin button next to the folder, then confirm when asked Delete this folder?. Check what the folder contains before deleting it. Folders with contents cannot be deleted.

Finding and downloading documents

Each document shows its Title, Description, Format (for example PDF, Excel or Text), file Size and the date and time it was Uploaded. A green Public badge means the document is visible to members.

To search, type part of a title or description in the search box and click Search. Click Clear to show all documents again.
To download a document, click Download.

Creating a folder

Type a name in the Folder name box under New Folder.
Click Create Folder. The new folder appears in the folder list.
Folders are created as a sub folder of the currently selected folder.

Uploading a document

Open the folder you want the document to go into (or click Library for the top level).
Under Upload Document, enter a Title and, optionally, a Description. Members can search on both, so make them meaningful.
Click Choose file and select the file on your computer.
Leave Visible to Members switched on if members should be able to see and download it. Switch it off to keep the document visible to club administrators only.
Click Upload.

Editing a document

Click Edit next to a document. The Upload Document panel changes to Edit Document, showing the document's current details.

Change the Title or Description as needed.
To replace the file with a newer version, click Choose file and select it. Leave this blank to keep the existing file.
Switch Visible to Members on or off to change who can see the document.
Click Save Changes, or Cancel to discard your changes.

Deleting a document

Click Delete next to the document and confirm when asked Delete this document?. Deleted documents cannot be recovered, so download a copy first if you may need it again.

Tips

Use folders to group related documents, for example Club Rules, Results or Committee Minutes.
Upload a new version over an existing document using Edit rather than uploading a duplicate. Members will always get the latest copy.
Hide drafts from members by switching off Visible to Members until they are ready.

Last Updated : 28/10/2026 10:40:03

Club Management Guide

Index

Document Library